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Tag Archives: e-mail
5 Tips for Keeping Your Inbox Empty
5 Tips for Keeping Your Inbox Empty
Does your Inbox always seem to be overflowing with messages? Here are 5 tips for managing your Inbox to keep it empty.
1. DELETE any message after scanning the from and subject line that is not needed or obvious SPAM.
2. DELEGATE any message or task that requires delegation by forwarding the message to the appropriate person.
3. DEFER messages that are not immediately actionable.
4. RESPOND to all messages that will take less than 2 minutes of your time.
5. DO all messages that are left in your Inbox. After you DELETE, DELEGATE, DEFER and RESPOND the only messages left in your Inbox are items that you will work on today.
These tips will help you maintain an empty Inbox. There are applications that can be added to help with the delegating and deferring steps. SaneBox and Getting Things Done are some examples of these types of applications.
I hope you will find this post informative and useful. I am looking forward to hearing your comments. That’s all I have for today, until next time make it a great day!
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Tagged "Tech Tips", Business, Computer Support, e-mail, empty inbox, Ener Systems, inbox, inbox tip, J. Michele Miller, Technology Tips
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“What is your Centerpoint? Meet Blue Angels Pilot, John Foley”
What is your Centerpoint? Meet Blue Angels Pilot, John Foley
Recently while in Dallas at an industry conference for Tigerpaw Software, I had the great pleasure of hearing John Foley speak in person. He is Amazing and the focus that the Blue Angels have is Amazing. When the Blue Angels fly in formation, they start with the planes at 36 inches apart and get the planes as close as 18 inches apart. It must take incredible focus to achieve such precision. John explains that for every show, the Blue Angels have a centerpoint that everyone remains focused on. This centerpoint allows all of the pilots to focus on one thing and achieve unbelievable accuracy. Just imagine what you could do with that kind of focus. What is your centerpoint? What are you going to focus on that will make you achieve unbelievable goals?
I hope you will find this post informative and useful. I am looking forward to hearing your comments. That’s all I have for today, until next time make it a great day!
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Tagged "Tech Tips", Blue Angels, Business, Centerpoint, Computer, Computer Support, e-mail, Ener Systems, Focus, J. Michele Miller, John Foley, Online, Technology, Technology Tips
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“10 Easy Ways To Eliminate E-mail Overload”
10 Easy Ways To Eliminate E-mail Overload
E-mail driving you crazy? Every time you delete one, do five more show up? Are you finding it impossible to answer every e-mail you receive? If this is you, then here are 10 tips to reduce e-mail overload.
1- Get a good spam filter. Even if it saves you just 10 minutes a day, that adds up to over 59 hours a year.
2- Cancel subscriptions to unwanted mailing lists. Also, make sure you are careful to check the “unsubscribe” or “opt-out” box when purchasing items online.
3- Ask your friends to remove you from joke groups or chain messages.
4- Don’t post or publish your e-mail on websites.
5- Don’t respond to every e-mail you receive. Yes, it’s okay NOT to respond to some e-mails.
6- Be succinct. Restrict your messages to a few sentences. If you can’t, pick up the phone or talk in person.
7- Take advantage of subject lines. If possible, put your question in the subject line of your message. Here’s another tip: create a set of codes with your co-workers and place them in the subject line to help them process and prioritize messages. For example, use “FYI” for informational messages. Use “AR” for action required and “URG” for urgent messages.
8- Block time to answer your e-mail and fight the temptation to check your e-mail every few minutes.
9- Respond to messages when you open them so you only read them once.
10- Set time aside in the morning and the evening to process your inbox. Shoot for a completely empty inbox. File messages you need to keep and set reminders for messages that require you to follow up.
I hope you will find this post informative and useful. I am looking forward to hearing your comments. That’s all I have for today, until next time make it a great day!
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Tagged "Tech Tips", Business, Computer, Computer Support, e-mail, E-mail Etiquette, E-mail overload, Ener Systems, J. Michele Miller, Online, Security, Technology, Technology Tips
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“4 Questions About Backups That You Should Know The Answers To”
4 Questions About Backups That You Should Know The Answers To
The old saying, “Pack your own parachute,” comes to mind when I think of data backups or, more specifically, data RECOVERY. However, how many people actually know how to pack their data backup “parachute.
Since the absolute WORST time to check your backups is AFTER a data disaster, all business owners ought to know the answers to the following questions NOW so they aren’t unpleasantly surprised later when data gets erased and they’re scrambling to get back up and running:
1. Where EXACTLY is your data being backed up, and how do you get access to it?
Ideally, it should be in your network documentation that is kept in your operations manual or somewhere you can easily access it if necessary.
2. Who’s responsible for monitoring the backups to make sure they are working?
When data is lost, the finger pointing starts
3. How often do you run a test restore?
The only way to know if your backups are working properly is to conduct a test restore or “fire drill” of your data. We recommend running this once a month at a minimum to verify that you can actually restore from your backups in an emergency.
4. If your data is lost, what’s the process required to restore it?
Business owners should know what is required and how long it will take to recover data before an emergency strikes. Not all backup and recovery options are created equal. Setting up the proper process before you need it, will make your life a lot easier after an emergency.
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Tagged "Tech Tips", Backup, Business, Computer, Data and Recovery, Data Recovery, e-mail, Ener Systems, J. Michele Miller, Online, Security, Technology, Technology Tips
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“How to Pick a Good Password!”
How to Pick a Good Password!
What’s the most common password? You guessed it…”password.” Obviously this is not the best way to protect yourself against hackers and online thieves. But even if you don’t use the word “password,” you might be using an equally easy password to decipher.
We suggest you DON’T use the following passwords for really important web sites, such as your online banking web site or other financially related sites.
• Your name or your spouse’s name.
• Your children’s names.
• Your pet’s name.
• Your birth date.
• The last four digits of your Social Security number.
• Your phone number.
• Your address.
• A series of consecutive numbers, such as “1, 2, 3, 4.”
• A single word that would appear in a dictionary.
Your best bet for creating a strong password: Use combinations of letters, numbers and special characters.
I hope you will find this post informative and useful. I am looking forward to hearing your comments. That’s all I have for today, until next time make it a great day!
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Security Alert!
Security Alert! Ads for fake antivirus and antispyware programs are multiplying! How to avoid getting tricked? Many “reputable” sites are compromised and the owners don’t know it. So it’s not always where you surf. Here are four tips that may … Continue reading
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Tagged "Tech Tips", Antivirus, Backup, Business, Computer, e-mail, Ener Systems, Fake antivirus, J. Michele Miller, Online, Security, Security Alert, Technology, Technology Tips
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“The 19 Most Important Rules of E-mail Etiquette”
“The 19 Most Important Rules of E-mail Etiquette” E-mail is quickly becoming the #1 way we communicate with friends, family, co-workers, employees, and clients. But be careful! E-mail messages cannot accurately deliver the tone of your message and what you … Continue reading
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Tagged Business, Computer, e-mail, E-mail Etiquette, Etiquette, J. Michele Miller, Online, Technology, Technology Tips
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“5 Easy Ways to Avoid Getting an Avalanche of Spam”
“5 Easy Ways to Avoid Getting an Avalanche of Spam” Spam e-mails are not only annoying and time consuming, but they’re also becoming more dangerous to your personal privacy and the security of your computer. Millions of computers users are … Continue reading
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Tagged Business, Computer, e-mail, J. Michele Miller, Online, Spam, Technology, Technology Tips
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